Junior Personal Assistant (Hylife IBC)

Job Summary:
As a Junior Personal Assistant, you will play a vital role in supporting both professional and personal aspects of daily work-life. This is an exciting opportunity for someone who thrives in a dynamic, fast-paced environment and excels at multitasking with a high level of discretion and professionalism.

Key Responsibilities:

1. Administrative Support

• Scheduling & Calendar Management: Coordinate meetings, appointments, and events, ensuring seamless time management.
• Travel Arrangements: Plan and book flights, accommodations, transportation, and restaurant reservations.
• Document Control: Manage incoming and outgoing documents and coordinate with relevant parties to ensure efficient communication.

2. Personal Assistance

• Errand Management: Handle personal tasks such as paying bills, shopping, picking up dry cleaning, or other errands as needed.
• Household Coordination: Liaise with household staff (e.g., drivers, maids, nannies) to ensure smooth household operations.

3. Research & Information Gathering

• Conduct research on products, services, or other topics and present findings in a clear and concise summary.

4. Ad Hoc Tasks

• Support additional duties as assigned to meet evolving priorities.

Qualifications & Skills:

• Adaptability: Ability to manage last-minute changes, prioritize effectively, and handle emergencies.
• Communication: Excellent written and verbal communication skills to engage professionally with diverse stakeholders.
• Organizational Excellence: Exceptional time management and organizational skills with a keen attention to detail.
• Technical Proficiency: Proficient in Microsoft Office Suite.
• Driving License: A valid driver’s license is required to perform certain tasks.